Accession A-1-002a Accession Number Accessions accessionNumber1 10 string REQUIRED FIELD: The unique identifier for an accession within a repository. In the AT, four fields are provided for parsing out an accession identifier into its component parts. Each part may be an alpha, numeric, or alphanumeric string, with each segment limited to 10 characters, or 40 characters total for the identifier. At least the first part must be used for a valid accession record. Default values may be used to populate the component parts that are the same across all accession numbers. See DACS 5.2.5 Accession A-1-002b Accession Number Accessions accessionNumber2 10 string REQUIRED FIELD: The unique identifier for an accession within a repository. In the AT, four fields are provided for parsing out an accession identifier into its component parts. Each part may be an alpha, numeric, or alphanumeric string, with each segment limited to 10 characters, or 40 characters total for the identifier. At least the first part must be used for a valid accession record. Default values may be used to populate the component parts that are the same across all accession numbers. See DACS 5.2.5 Accession A-1-002c Accession Number Accessions accessionNumber3 10 string REQUIRED FIELD: The unique identifier for an accession within a repository. In the AT, four fields are provided for parsing out an accession identifier into its component parts. Each part may be an alpha, numeric, or alphanumeric string, with each segment limited to 10 characters, or 40 characters total for the identifier. At least the first part must be used for a valid accession record. Default values may be used to populate the component parts that are the same across all accession numbers. See DACS 5.2.5 Accession A-1-002d Accession Number Accessions accessionNumber4 10 string REQUIRED FIELD: The unique identifier for an accession within a repository. In the AT, four fields are provided for parsing out an accession identifier into its component parts. Each part may be an alpha, numeric, or alphanumeric string, with each segment limited to 10 characters, or 40 characters total for the identifier. At least the first part must be used for a valid accession record. Default values may be used to populate the component parts that are the same across all accession numbers. See DACS 5.2.5 Accession A-1-003 Accession Date Accessions accessionDate date REQUIRED FIELD: The date the accession took place. It is not necessarily the same date as when the record is created. Accession A-1-005 Resource Type Accessions resourceType 255 string A list of terms used by a repository for categorizing its resources into basic types. The default values are: Collection, Papers, and Records. These values may be customized. See DACS 2.3.18 Accession A-1-006 Title Accessions title 255 string The title assigned to an accession or resource. The accession title need not be the same as the resource title. Moreover, a title need not be expressed for the accession record, as it can be implicitly inherited from the resource record to which the accession is linked. See DACS 2.3.18-2.3.22 John Smith diaries Office of the President correspondence Catherine Clarke civil rights collection Collection of Mary Oppen materials Accession A-1-010 Date Expression Accessions dateExpression 255 string A natural language expression specifying the date or date range of the materials in the accession. See DACS 2.4 Between 1925 and 1953 Circa 1911 20th century Inclusive dates 1913-1998, Bulk dates 1950-1977 Accession A-1-011 Begin Accessions dateBegin integer An integer representing the year a single item was created or the first date of an inclusive date range for an aggregation of items. See DACS 2.4.7-2.4.16 A.D. years are expressed with four digits, e.g. 1946. B.C. years are expressed as a negative number, e.g., -214 for 214 B.C. Accession A-1-012 End Accessions dateEnd integer The second date in a set of inclusive dates for a range of materials, or the single date in Date Begin field repeated as a Date End expression. See DACS 2.4.7-2.4.16 A.D. years are expressed with four digits, e.g. 1946. B.C. years are expressed as a negative number, e.g., -214 for 214 B.C. Accession A-1-013 Begin Accessions bulkDateBegin date The first date in a set of bulk dates. The bulk dates must fit within the inclusive dates for the record to be valid. See DACS 2.4.10-2.4.11 A.D. years are expressed with four digits, e.g. 1946. B.C. years are expressed as a negative number, e.g., -214 for 214 B.C. Accession A-1-014 End Accessions bulkDateEnd date The second date in a set of bulk dates. The bulk dates must fit within the inclusive dates for the record to be valid. See DACS 2.4.10-2.4.11 A.D. years are expressed with four digits, e.g. 1946. B.C. years are expressed as a negative number, e.g., -214 for 214 B.C. Accession A-1-007 Extent Number Accessions extentNumber real An expression consisting of two discrete elements: 1) A numeric value for indicating the number of units in the extent statement, e.g, 5, 11, 245, and, 2) A text expression for indicating the type of measurement being counted, e.g, linear foot, cubic foot, etc. Together the two elements comprise the complete extent statement. The list of values for type of measurement can be modified. See DACS 2.5 10 [linear feet] 3.25 [cubic feet] Accession A-1-008 Extent Measurement Accessions extentType 255 string [Does not display in UI, except as part of the Extent Number definition] The type of unit expressed by the numeric quantity. The numeric and type expressions make up the entire extent statement. The default values are: "Linear feet" and "Cubic feet". Other terms may be added to this list. See DACS 2.5 Accession A-1-009 Container Summary Accessions containerSummary text A natural language statement for listing the number and type of containers housing the contents of the accession. 10 record cartons, 3 archive boxes, and 4 map folders. Accession A-2-003 Description Accessions description text A description of the document types and topical contents of the accession. See DACS 3.1.4-3.1.7 Ten cartons of materials containing field notes, diaries, and drafts of maps documenting Mr. Smith's 10 years in residence at the Otay Mesa Ranch. Accession A-2-005 Inventory Accessions inventory text A list of the containers and their contents making up an accession. In the AT, the box list may be composed in the field, copied and pasted into the field, or referenced as an external document. The reference to the external document may be recorded here or in the External Documents list. Box 1: Diaries Box 2: Letters to Mr. Smith's family Box 3: Personal records for ranch employees Box 4: Drafts of ranch maps Accession A-2-004 Condition Accessions conditionNote text A description of the physical condition of the contents of the accession, including any special handling requirements. The maps in box 4 are brittle and several are covered with mold. Inhalation guards should be worn during processing. Accession A-2-001 Acquisition Type Accessions acquisitionType 255 string A categorical descriptor for the type of acquisition. Repositories may customize the list of data values. Gift Purchase Transfer Accession A-5-002 Acknowledgement Date Accessions acknowledgementDate date Date indicating when an acknowledgement of the accession was sent to the source. Accession A-5-004 Agreement Sent Date Accessions agreementSentDate date Date indicating when the acquisition agreement (e.g., deed of gift, transfer agreement, etc.) was sent to the source. Accession A-5-006 Agreement Received Date Accessions agreementReceivedDate date Date indicating when the acquisition agreement (purchase agreement, deed of gift, etc.) was received back from the source. Accession A-5-007 Rights Transferred Accessions rightsTransferred boolean Indication that intellectual property rights have been transferred from the source of the accession to the repository. See DACS 4.4 Accession A-5-010 Restrictions Apply Accessions restrictionsApply boolean Indication if restrictions apply to the accession. See DACS 4.1.5 - 4.1.6; 4.2.5 - 4.2.7, 4.3.4 - 4.3.6 Accession A-5-017 Processing Plan Accessions processingPlan text A description or an outline describing plans, listing assignments, and noting other matters pertinent to the processing of the accession. The materials are to be arranged by Margaret when she returns from vacation. Margaret's students will create descriptive records. Project manager will review, output, and load the encoded finding aid. Accession A-5-021 Processed Date Accessions accessionProcessedDate date A date indicating when processing of the accession was completed. Accession A-5-022 Cataloged Accessions cataloged boolean An indication that a catalog record (e.g. MARC record) has been created for the accession and entered into the local catalog. Accession A-1-001 Accession Id Accessions accessionId primary key The internal database number for a specific accession record. The accessionID is a unique number, but it is not used outside the AT. Accession A-1-002 Accession Number Accessions accessionNumber 40 string REQUIRED FIELD: The unique identifier for an accession within a repository. In the AT, four fields are provided for parsing out an accession identifier into its component parts. Each part may be an alpha, numeric, or alphanumeric string, with each segment limited to 10 characters, or 40 characters total for the identifier. At least the first part must be used for a valid accession record. Default values may be used to populate the component parts that are the same across all accession numbers. See DACS 5.2.5 NYU-Fales.2010.33 UCSD.M.1999.045 Accession A-0-000 Display Repository Accessions displayRepository 255 string Accession A-0-000 Display Source Accessions displaySource 255 string Accession A-0-000 Locations Accessions locations set Accession A-0-000 Repository Accessions repository foreign key The name of the repository having custody of the accession. The values in this list may be modified by adding or deleting repository records. Accession A-5-014 Use Restrictions Note Accessions useRestrictionsNote text A statement indicating which materials have use restrictions, how the materials can be used, what the authority of the restriction is, and for how long the restriction will be in effect. Manuscripts in box 33 are fragile; photocopies must be used instead. Accession A-2-006 Disposition Note Accessions accessionDispositionNote text A note to describe how a particular accession may have been assigned to different resources. Photographs were separated and assigned to Photographs 025. The letters to William Colton were added to the William Colton correspondence collection, while the maps of local country streams were added to the records of the County River collection. Accession A-5-024 Cataloged Note Accessions catalogedNote text A note about the cataloging of the accession, including catalog record identifiers. Catalog record number: 21345672 Accession A-2-007-a Title ExternalReference title 255 string The title of an external document referenced from the accession record. The document may be of any form or content. A web accessible file, a network accessible file, a file on the same computer as the application, or an analog document in a file cabinet may each be referenced here. Accession A-2-007-c External Reference Sequence Number ExternalReference sequenceNumber integer The number of the reference to an external document in a list of such references. Accession A-2-007-b HREF ExternalReference href text The location of the file, ideally a URI, since that provides the most functionality for this feature. www.library.caluni.edu/archives/smith.doc Accession A-2-007-d Actuate ExternalReference actuate text A control that defines whether a link occurs automatically or must be requested by the user. It is used in conjunction with the SHOW attribute to determine link behavior. The values in the pull down list cannot be modified. Accession A-5-012 Access Restrictions Note Accessions accessRestrictionsNote text A statement indicating what materials in the accession have access to them restricted, what the authority of the restriction is, and for how long the restriction will be in effect. Diaries in box ten have are restricted by the donor until 2030. Accession A-5-011 Access Restrictions Accessions accessRestrictions boolean A checkbox for indicating access to the materials is restricted. See DACS 4.1.5 - 4.1.6; 4.2.5 - 4.2.7, 4.3.5 - 4.3.6 Accession A-5-020 Processed Accessions accessionProcessed boolean A checkbox for indicating the processing of the accession has been completed. Accession A-5-001 Acknowledgement Sent Accessions acknowledgementSent boolean A check box to indicate an acknowledgment for the accession has been sent to the source. Accession A-5-005 Agreement Received Accessions agreementReceived boolean A checkbox for indicating the acquisition agreement has been received from the source of the accession. Accession A-5-003 Agreement Sent Accessions agreementSent boolean A check box for indicating an acquisition agreement (purchase, transfer, deposit, etc.) has been sent to the source of the accession. Accession A-5-023 Cataloged Date Accessions catalogedDate date The date in which the accession was cataloged, or the catalog record for the resource was updated to reflect inclusion of the accession. Accession A-1-017 General Accession Note Accessions generalAccessionNote text A catch all note field for any information that does not fit in any of the more specifically defined fields. Accession A-5-015 Processing Priority Accessions processingPriority 255 string A term indicating the priority the repository assigns to completing processing of the accession. The default terms can be modified. High Medium Low Accession A-5-018 Processing Started Date Accessions processingStartedDate date Date on which the processing of the accession began. Accession A-5-019 Processing Status Accessions processingStatus 255 string A term for describing the status of the process, i.e., just begun, near completion, completed, etc. The default terms can be modified. Accession A-5-016 Processors Accessions processors 255 string A field for entering the names of the staff members responsible for processing of the collection. Accession A-5-008 Rights Transferred Date Accessions rightsTransferredDate date The date when the source of the accession transferred the intellectual property rights of the materials to the repository. Accession A-5-009 Rights Transferred Note Accessions rightsTransferredNote text A note field for describing any aspect of the transfer of intellectual property rights from the source of the accession to the repository. Carl A. Rose has transferred intellectual property rights of the materials he created to the Regents of the University of California. Accession A-5-013 Use Restrictions Accessions useRestrictions boolean A check box to indicate that there are use restrictions for materials in the accession. Accession A-3-003 User Defined Boolean 1 Accessions userDefinedBoolean1 boolean A checkbox defined by the user. The label may be modified by the user to indicate the purpose of the field. The field may be used to record data or track actions that can be represented by a value of either True or False. Two such fields are provided. For example: The accession has been appraised: T/F Accession A-3-004 User Defined Boolean 2 Accessions userDefinedBoolean2 boolean A checkbox defined by the user. The label may be modified by the user to indicate the purpose of the field. The field may be used to record data or track actions that can be represented by a value of either True or False. Two such fields are provided. For example: The accession has been appraised: T/F Accession A-3-001 User Defined Date 1 Accessions userDefinedDate1 date A date field definable by the user. The label may be modified by the user to indicate the purpose of the field. The date may be associated with another field, such as a Boolean field, to indicate the date an event took place. Two such fields are provided. For example, the date an appraisal of the accession occurred. Accession A-3-002 User Defined Date 2 Accessions userDefinedDate2 date A date field definable by the user. The label may be modified by the user to indicate the purpose of the field. The date may be associated with another field, such as a Boolean field, to indicate the date an event took place. Two such fields are provided. For example, the date an appraisal of the accession occurred. Accession A-3-005 User Defined Integer 1 Accessions userDefinedInteger1 integer A field for an integer, e.g., 2, 42, 1966, definable by the user. The label may be modified by the user to indicate the nature of the field. There are two such fields. Accession A-3-006 User Defined Integer 2 Accessions userDefinedInteger2 integer A field for an integer, e.g., 2, 42, 1966, definable by the user. The label may be modified by the user to indicate the nature of the field. There are two such fields. Accession A-3-007 User Defined Real 1 Accessions userDefinedReal1 real A field for recording a real number, e.g., 1922.32, definable by the user. The label may be modified to indicate the purpose of the field. There are two such fields. This kind of field might be used to indicate the monetary value of an appraisal: 2500.00. Accession A-3-008 User Defined Real 2 Accessions userDefinedReal2 real A field for recording a real number, e.g., 1922.32, definable by the user. The label may be modified to indicate the purpose of the field. There are two such fields. This kind of field might be used to indicate the monetary value of an appraisal: 2500.00. Accession A-3-009 User Defined String 1 Accessions userDefinedString1 255 string A string field limited to 255 characters and definable by the user. The label may be modified to indicate the purpose of the field. There are three such fields. This field might be used to indicate the name of the agent that appraised the collection. Accession A-3-010 User Defined String 2 Accessions userDefinedString2 255 string A string field limited to 255 characters and definable by the user. The label may be modified to indicate the purpose of the field. There are three such fields. This field might be used to indicate the name of the agent that appraised the collection. Accession A-3-011 User Defined String 3 Accessions userDefinedString3 255 string A string field limited to 255 characters and definable by the user. The label may be modified to indicate the purpose of the field. There are three such fields. This field might be used to indicate the name of the agent that appraised the collection. Accession A-3-012 User Defined Text 1 Accessions userDefinedText1 text A field allowing for the recording of a large amount of text information and definable by the user. The label may be defined to indicate the purpose of the field. There are four such fields. The field might be used to describe the state or order of the accession before it was physically transferred to the repository. Accession A-3-013 User Defined Text 2 Accessions userDefinedText2 text A field allowing for recording a large amount of text information and definable by the user. The label may be defined to indicate the purpose of the field. There are four such fields. The field might be used to describe the state or order of the accession before it was physically transferred to the repository. Accession A-3-014 User Defined Text 3 Accessions userDefinedText3 text A field allowing for recording a large amount of text information and definable by the user. The label may be defined to indicate the purpose of the field. There are four such fields. The field might be used to describe the state or order of the accession before it was physically transferred to the repository. Accession A-3-015 User Defined Text 4 Accessions userDefinedText4 text A field allowing for recording a large amount of text information and definable by the user. The label may be defined to indicate the purpose of the field. There are four such fields. The field might be used to describe the state or order of the accession before it was physically transferred to the repository. Accession A-2-002 Retention Rule Accessions retentionRule text A note indicating the retention authority or rule for the accession. See the Campus Retention Schedule. Accession A-1-004 Accession AccessionsResources Accession foreign key Accession A-0-000 Display Creator Accessions displayCreator 255 string Accession Locations A-1-016a Accession AccessionsLocations accession foreign key Accession Locations A-1-016b Location AccessionsLocations location foreign key Accession Locations A-1-016c Note AccessionsLocations note text Accession Resources A-1-004a Accession Number AccessionsResources accessionNumber generated Accession Resources A-1-004b Accession Title AccessionsResources accessionTitle generated Accession Resources A-1-004c Resource AccessionsResources resource foreign key Accession Resources A-1-004d Resource Identifier AccessionsResources resourceIdentifier generated Accession Resources A-1-004e Resource Title AccessionsResources resourceTitle generated Accessions A-2-007e Show ExternalReference show text A control that defines whether a remote resource that is the target of a link appears at the point of the link, replaces the existing link, or appears in a new window. It is used in conjunction with the ACTUATE attribute to determine link behavior. The values in the pull down list cannot be modified. Deaccession De-1-002 Description Deaccessions description text REQUIRED FIELD: Description of the materials that have been deaccessioned. Periodicals, newspaper clippings, and family financial records. Trophies awarded at dog shows. Deaccession De-1-001 Deaccession Date Deaccessions deaccessionDate date REQUIRED FIELD: The date the materials were deaccessioned. 22 July 02 7-22-2003 Deaccession De-1-003 Reason Deaccessions reason text Explanation for why the materials were deaccessioned. Library does not retain clipping files and periodicals as part of archival collections. The content of most of these materials is already owned by the repository. Financial records are not pertinent to the rationale for acquiring the collection. The dog show trophies have low research value and are of greater value to members of the family. Deaccession De-1-004 Extent Deaccessions extent real A numeric expression indicating the amount of materials deaccessioned. 10 [linear feet] 32 [cubic feet] Deaccession De-1-005 Extent Measurement Deaccessions extentType 255 string The type of measurement for the extent amount. [10] linear feet [32] cubic feet Deaccession De-1-007 Notification Deaccessions notification boolean A checkbox indicating the source of the materials has been notified of the deaccession. Deaccessions De-0-000 Deaccessions Id Deaccessions deaccessionsId primary key The internal database number for a specific deaccession record. The Deaccession Id is a unique number, but it is not used outside the AT. Deaccessions De-1-006 Disposition Deaccessions disposition 255 string A description indicating what was done with the deaccessioned materials. Financial records returned to the family. Dog show trophies returned to the donor's wife. Digital Object DO-1-005 Begin DigitalObjects dateBegin integer REQUIRED FIELD, when Date End is used and if Date Expression is not used. An integer representing the year a single item was created or the first date of an inclusive date range for an aggregation of items. A.D. years are expressed as four digit integers, whereas B.C. dates are expressed as negative numbers. Digital Object DO-1-006 End DigitalObjects dateEnd integer REQUIRED FIELD, when Date Begin is used and if Date Expression is not used.The second date in a set of inclusive dates for a range of materials, or the single date in Date Begin field repeated as a Date End expression. A.D. years are expressed as four digit integers, whereas B.C. dates are expressed as negative numbers. Digital Object DO-1-004 Date Expression DigitalObjects dateExpression 255 string REQUIRED FIELD, if Date Begin and Date End are not used. A natural language expression for indicating the date of the content captured in the digital object. Before the writer's death in 1967. Between 1985 and 1993. Circa 1887. Digital Object DO-1-000 Digital Object Id DigitalObjects digitalObjectId primary key The internal database number for a specific digital object record. The digital object ID is a unique number, but it is not used outside the AT. Digital Object DO-1-010 EAD Dao Acutate DigitalObjects eadDaoActuate 255 string A control that defines whether a link occurs automatically or must be requested by the user. It is used in conjunction with the SHOW attribute to determine link behavior. Digital Object DO-1-011 EAD Dao Show DigitalObjects eadDaoShow 255 string A control that defines whether a remote resource that is the target of a link appears at the point of the link, replaces the existing link, or appears in a new window. It is used in conjunction with the ACTUATE attribute to determine link behavior. The values in the pull down list cannot be modified. Digital Object DO-1-012 File Versions DigitalObjects fileVersions set Digital Object DO-1-001 Label DigitalObjects label 255 string A term used to describe the part and its position within the digital object being described. More often used for the component parts of the digital object than the top-level digital object record. Audio: Tape 1, Track 1, Section 1, etc. Image: Image 1, Picture 1, etc. Text: Page 1, Leaf 1, First leaf, Chapter 1, Section 1, etc. Video: Tape 1, Part 1, Section 1, etc. Digital Object DO-1-003 Language Code DigitalObjects languageCode 255 string The name and code of the language that makes up the predominant part of the digital object or a component part. The list of languages and language codes cannot be modified. Digital Object DO-1-009 Mets Identifier DigitalObjects metsIdentifier 255 string The identifier, typically a URI, for identifying the web accessible location of the METS file. The field needs to be completed for a METS to be created. http://www.ucsd.edu/spcoll/mss0024.xml http://www.cdu.edu/ynhsc/flyfish.xml Digital Object DO-1-008 Object Type DigitalObjects objectType text RECOMMENDED FIELD: A descriptor identifying the basic type of the digital object. This set of descriptors corresponds to the MODS <typeOfResource> element and cannot be modified. Digital Object DO-1-007 Restrictions Apply DigitalObjects restrictionsApply boolean A check box for indicating that restrictions apply. The restrictions can be explained using either Conditions Governing Access note or the Conditions Governing Use Note on the digital object Notes tab. Digital Object DO-1-002 Title DigitalObjects title text RECOMMENDED FIELD: The title of the digital object as a whole may be the same as that of the resource or resource component record to which the digital object record is linked. However, it can be different than that expressed in the linked resource record. Stanley Elkins, grandfather (linked to a resource component record having the title "Family portraits"). Letter to New Atlantic (linked to a resource component record having the title "Letter to New Atlantic"). Cedar Fire (linked to a resource component record having the title "Cedar Fire"). Digital Object DO-2-004 EAD Dao Acutate FileVersions eadDaoActuate 255 string A control that defines whether a link occurs automatically or must be requested by the user. It is used in conjunction with the SHOW attribute to determine link behavior. Digital Object DO-2-005 EAD Dao Show FileVersions eadDaoShow 255 string A control that defines whether a remote resource that is the target of a link appears at the point of the link, replaces the existing link, or appears in a new window. It is used in conjunction with the ACTUATE attribute to determine link behavior. The values in the pull down list cannot be modified. Digital Object DO-2-000 File Version Id FileVersions fileVersionId primary key Digital Object DO-2-001 Sequence Number FileVersions sequenceNumber integer Digital Object DO-2-002 URI FileVersions uri text REQUIRED FIELD: The location, presumably web accessible, of the file containing the digital content described in the digital object record. http://www.cdu.edu/ynhsc/trout1.tiff http://www.cdu.edu/ynhsc/snakeriverjourney.pdf http://www.cdu/edu/ynhsc/flycast.wav Digital Object DO-2-003 Use Statement FileVersions useStatement text REQUIRED FIELD: A descriptor indicating the intended use of the file referenced in the URI field. The list of values may be modified. Locations L-1-001 Building Locations building 50 string REQUIRED FIELD, with Coordinate 1, if neither barcode or classification are used. The name of the building in which the shelving area is located. Geisel Library Bobst Library La Jolla Historical Society Qualcomm Technical Building Locations L-1-002 Floor Locations floor 50 string The designation (number, letter, etc.) of the floor in the building in which the shelving area is located. Main floor Floor 13 Ist floor, left wing Locations L-1-003 Room Locations room 50 string The name of the room in which the shelving area is located. Rare Book and Manuscript Library Stacks Locations L-1-004 Area Locations area 50 string The name or descriptor for the area within the shelving location in which the resource is located to provide context for values entered in either the shelving coordinates, the barcode, or the classification elements. Manuscript Stacks Oversize shelves Video collection Locations L-0-000a Coordinate 1 Locations coordinate1 generated The identifier for the range in a stacks area. Locations L-0-000b Coordinate 2 Locations coordinate2 generated The identifier for the section in a range of shelves. Locations L-0-000c Coordinate 3 Locations coordinate3 generated The identifier for the shelf in a section within a range of shelves. Locations L-1-015 Barcode Locations barcode 50 string REQUIRED FIELD, if building and coordinate 1 or classification are not used. The barcode applied to a container located at the location specified in the record. Locations L-1-005 Coordinate 1 Label Locations coordinate1Label 50 string A term designating the first coordinate for the location where the material is permanently shelved. Range Map case File cabinet Bin Locations L-1-006 Coordinate 1 Numeric Indicator Locations coordinate1NumericIndicator real REQUIRED FIELD, with building if neither barcode or classification are used: A numeric indicator for the number of the value expressed in the corresponding Coordinate Label. Required unless barcode or classification is expressed. 1 [range] 5 [Mapcase] 22 [Bin] Locations L-0-000 Coordinates Locations coordinates generated Locations L-1-000 Location Id Locations locationId 0 The internal database number for a specific location record. The Location ID is a unique number, but it is not used outside the AT. Locations L-1-016 Repository Locations repository 0 The repository to which the shelving location is assigned. Typically, the repository having custody of the material to be shelved. Fales Library University Archives Mandeville Special Collections Library Locations L-1-007 Coordinate 1 Alphanumeric Indicator Locations coordinate1AlphaNumIndicator 20 string An alphanumeric indicator for the number of the value expressed in the corresponding Coordinate Label. 1a [range] 5b [Mapcase] 1d [Bin] Locations L-1-010 Coordinate 2 Alphanumeric Indicator Locations coordinate2AlphaNumIndicator 20 string An alphanumeric indicator for the number of the value expressed in the corresponding Coordinate Label. 2A [Section] B2 [Drawer] 1c [Slot] Locations L-1-008 Coordinate 2 Label Locations coordinate2Label 50 string A term designating the second coordinate for the location where the material is permanently shelved. [Range]-Section [Mapcase]-Drawer [File case]-Drawer [Bin]-Slot Locations L-1-009 Coordinate 2 Numeric Indicator Locations coordinate2NumericIndicator real A numeric indicator for the number of the value expressed in the corresponding Coordinate Label. A [Section] 2 [Drawer] 18 [Slot] Locations L-1-013 Coordinate 3 Alphanumeric Indicator Locations coordinate3AlphaNumIndicator 20 string An alphanumeric indicator for the number of the value expressed in the corresponding Coordinate Label. 1f [Shelf] Locations L-1-011 Coordinate 3 Label Locations coordinate3Label 50 string A term designating the third coordinate for the location where the material is permanently shelved. [Range]-[Section]-Shelf Locations L-1-012 Coordinate 3 Numeric Indicator Locations coordinate3NumericIndicator real A numeric indicator for the number of the value expressed in the corresponding Coordinate Label. 5 [Shelf] Loctions L-1-014 Classification Number Locations classificationNumber 50 string REQUIRED FIELD, if building and coordinate 1 or barcode are not used. The classification number applied to a container or sequence of containers located at the location specified in the record. Name N-1-001 Name Type Names nameType 255 string REQUIRED FIELD. An indicator of the type of name being described: 1: corporate body, 2: person, 3: family. The list of these three types may not be modified. See DACS 11.6 Name N-1-004 Source Names nameSource 50 string REQUIRED FIELD, if Name Rules is not used. An indicator of the authoritative source from which the name was taken. Default list values can be modified. Name N-1-005 Rules Names nameRule 50 string REQUIRED FIELD, if Name Source is not used. An indication of the rules used to formulate the name entry. Default list values can be modified. See DACS 11.20 Name Nc-1-001 Primary Name Names corporatePrimaryName 70 string REQUIRED FIELD. The primary name by which a corporate body or conference is known. See DACS 9.8, 11.5, 14ff Bollingen Foundation Irvine Company United States (for United States. Bureau of Insular Affairs.) University of California, San Diego (for University of California, San Diego) Name Nc-1-002 Subordinate 1 Names corporateSubordinate1 45 string The name of an organizational unit within the corporate body named in the primary name entry. See DACS 9.8, 11.5, 14ff Bureau of Insular Affairs (for United States. Bureau of Insular Affairs.) Academic Computing Services (for University of California, San Diego. Academic Computing Services) Name Nc-1-003 Subordinate 2 Names corporateSubordinate2 45 string The name of a corporate unit subordinate to the unit or jurisdiction entered as the primary name. Also could be the name of a meeting entered under a jurisdiction. , city section,. a title. or a jurisdiction name that is also an ecclesiastical entity. See DACS 9.8, 11.5, 14ff House (for United States. 40th Congress., 3d sess., 1868-1869. House) Name N-1-003 Qualifier Names qualifier 255 string A term or phrase for distinguishing a name from another of the same form. The qualifier may be a place term, a date, or a generic descriptor. See DACS 11.5, 14.4 - 14.11 Bronx, New York, N.Y. as a qualifier for "St. James Church" 2nd Circuit as a qualifier for "Court of Appeals" Florists as a qualifier for "Smith family" Name Np-1-002 Primary Name Names personalPrimaryName 30 string REQUIRED FIELD. The last name, surname, or primary name of a person. See DACS 9.8, 11.5, 12.1-12.11 Churchill (for Churchill, Winston, Sir, 1874-1965) Black Foot (for Black Foot, Chief, d. 1877) H.D. (for H. D., Hilda Doolittle, 1886-1961 Name Np-1-003 Rest of Name Names personalRestOfName 25 string The first name element or forename and additional names, e.g, middle names, for the person named in the record. See DACS 9.8, 11.5, 12.1-12.11 Winston (for Churchill, Winston, Sir, 1874-1965) Humphrey (for Ward, Humphrey, Mrs., 1851-1920) Name Np-1-004 Title Names personalTitle 25 string A title that is part of the name. See DACS 9.8, 11.5, 12.12-12.17 Sir (for Churchill, Winston, Sir, 1874-1965) Chief (for Black Foot, Chief, d. 1877) Emperor of the East (for John II Comnenus. Emperor of the East.) Name Np-1-006 Dates Names personalDates 15 string A date expression used for distinguishing names that are alike in other respects. See DACS 9.8, 11.5, 12.17 1874-1965 (for Churchill, Winston, Sir, 1874-1965) d. 1877 (for Black Foot, Chief, d. 1877) 1088-1143 (for John II Comnenus. Emperor of the East, 1088-1143) Name Np-1-007 Fuller Form Names personalFullerForm 25 string The fuller form of first and middle names typically. See DACS 9.8, 11.5, 12.18 Hilda Doolittle (for H.D., Hilda Doolittle, 1886-1961) Geoffrey Austin for Gresham, G. Name Nf-1-001 Family Name Names familyName 35 string REQUIRED FIELD. The last name, or surname for a family. See DACS 9.8, 11.5, 12.29ff Farquhar (for Farquhar family) Giroux (for Giroux family) Charron-Lecorre (for Charron-Lecorre family) Name N-1-008 Description Type Names descriptionType 255 string An indication of what kind of name description is recorded in the description field. Default list value can be modified. Name N-1-009 Description Note Names descriptionNote text A note providing biographical background in the case of a person or family, or an organizational / administrative history in the case of a corporate body. Include any of the sub-elements noted in DACS. Enter as prose, list or combination of prose and list. See DACS 10.13-10.36, 11.12 Name N-1-010 Citation Names citation text A bibliographic reference citing any sources used for establishing the name entry and the name description. See DACS 11.26 Eichenwald, Kurt. Conspiracy of fools: a true story. New York: Broadway Books, 2005, for "Glissan, Benjamin" and "Skillings, Jeffrey" Name N-3-002 Address 1 Names contactAddress1 255 string A street address for the entity recorded in the name record. Name N-3-003 Address 2 Names contactAddress2 255 string Additional address information for the entity recorded in the name record. Name N-3-004 City Names contactCity 255 string The name of the city or town in which the entity is located. Name N-3-005 Region Names contactRegion 255 string The state, province, etc. in which the city is located. Name N-3-007 Country Names contactCountry 255 string The name of the country in which the entity is located. Name N-3-006 Mail Code Names contactMailCode 255 string The zip code or other mail code used for the entity's address. Name N-3-008 Telephone Names contactPhone 255 string The primary telephone number for contacting the entity. Name N-3-009 FAX Names contactFax 255 string The primary FAX number for contacting the entity. Name N-3-010 E-mail Names contactEmail 255 string The primary email address for contacting the person. Name N-3-011 Name Names contactName 255 string A name in natural order of a person who serves as the primary contact for the entity recorded in the name record. Shirley Watkins (contact for the UCSD Chancellor) Name N-3n-001 Label NameContactNotes label 255 string A label for characterizing the nature of the note. The label will be kept in association with the note for which it was created. Initial contact Follow-up contact Conversation with Mr. Smith's daughter Appraisal survey Gift agreement Name N-3n-000 Name Contact Note Sequence NameContactNotes sequenceNumber integer An integer for indicating the sequential position of the note in relation to other notes for the same contact information. Name N-3n-002 Note NameContactNotes noteText text A note for clarifying any of the data recorded in the contact fields, or for describing an event or transaction regarding the entity recorded in the name record. Name Nc-2-001 Primary Name NonPreferredNames corporatePrimaryName 70 string REQUIRED FIELD. The primary name by which a corporate body or conference is known. See DACS 9.8, 11.5, 14ff Bollingen Foundation Irvine Company United States (for United States. Bureau of Insular Affairs.) University of California, San Diego (for University of California, San Diego) Name Nc-2-002 Subordinate 1 NonPreferredNames corporateSubordinate1 45 string The name of an organizational unit within the corporate body named in the primary name entry. See DACS 9.8, 11.5, 14ff Bureau of Insular Affairs (for United States. Bureau of Insular Affairs.) Academic Computing Services (for University of California, San Diego. Academic Computing Services) Name Nc-2-003 Subordinate 2 NonPreferredNames corporateSubordinate2 45 string The name of a corporate unit subordinate to the unit or jurisdiction entered as the primary name. Also could be the name of a meeting entered under a jurisdiction, city section, a title or a jurisdiction name that is also an ecclesiastical entity . See DACS 9.8, 11.5, 14ff House (for United States. 40th Congress., 3d sess., 1868-1869. House) Name Np-2-003 Primary Name NonPreferredNames personalPrimaryName 30 string REQUIRED FIELD. The last name, surname, or primary name of a person. See DACS 9.8, 11.5, 12.1-12.11 Churchill (for Churchill, Winston, Sir, 1874-1965) Black Foot (for Black Foot, Chief, d. 1877) H.D. (for H. D., Hilda Doolittle, 1886-1961 Name Np-2-004 Rest of Name NonPreferredNames personalRestOfName 25 string The first name element or forename and additional names, e.g, middle, for the person named in the record. See DACS 9.8, 11.5, 12.1-12.11 Winston (for Churchill, Winston, Sir, 1874-1965) Humphrey (for Ward, Humphrey, Mrs., 1851-1920) Name Np-2-005 Title NonPreferredNames personalTitle 25 string A title that is part of the name. See DACS 9.8, 11.5, 12.12-12.17 Sir (for Churchill, Winston, Sir, 1874-1965) Chief (for Black Foot, Chief, d. 1877) Emperor of the East (for John II Comnenus. Emperor of the East.) Name Np-2-007 Dates NonPreferredNames personalDates 15 string A date expression used for distinguishing names that are alike in other respects. See DACS 9.8, 11.5, 12.17 1874-1965 (for Churchill, Winston, Sir, 1874-1965) d. 1877 (for Black Foot, Chief, d. 1877) 1088-1143 (for John II Comnenus. Emperor of the East, 1088-1143) Name Np-2-008 Fuller Form NonPreferredNames personalFullerForm 25 string The fuller form of first and middle names typically. See DACS 9.8, 11.5, 12.18 Hilda Doolittle (for H.D., Hilda Doolittle, 1886-1961) Geoffrey Austin for Gresham, G. Name Nf-2-001 Family Name NonPreferredNames familyName 30 string REQUIRED FIELD. The last or surname for a family. See DACS 9.8, 11.5, 12.29ff Farquhar (for Farquhar family) Giroux (for Giroux family) Charron-Lecorre (for Charron-Lecorre family) Name Np-1-001 Prefix Names personalPrefix 25 string Any word associated with a name that in regular use would come beore the name, such as Mr., Miss, etc. . Name Np-1-005 Suffix Names personalSuffix 25 string A term following the name that qualifies the name and is not a title. Jr. Sr. fils Name Nf-1-002 Prefix Names familyNamePrefix 15 string A term associated with the family name and preceding it. Name Np-2-001 Prefix NonPreferredNames personalPrefix 25 string Any word associated with a name that in regular use would come beore the name, such as Mr., Miss, etc. Name Np-2-006 Suffix NonPreferredNames personalSuffix 25 string A term following the name that qualifies the name and is not a title. Jr. Sr. fils Name Nf-2-002 Prefix NonPreferredNames familyNamePrefix 15 string A term associated with the family name and preceding it. Name Np-2-002 Direct Order NonPreferredNames personalDirectOrder boolean A check box for indicating if the name should be displayed in inverted (last name, first name) order or in natural order (first name last name). If checked, the sort name will be in inverted order; if unchecked, it will be in natural order. Name N-3n-000 Simple Repeatable Note Id NameContactNotes simpleRepeatableNoteId primary key Name N-1-007 Create Sort Name Automatically Names createSortNameAutomatically boolean Unchecking the Create Sort Name Automatically checkbox enables the Sort Name to be manually edited. Removing the Sort Name completely from a record will cause the record not to validate. Name N-1-000 Name Id Names nameId primary key The internal database number for a specific names record. The nameID is a unique number, but it is not used outside the AT. Name N-1-002 Number Names number 255 string For personal names, a roman numeral or a roman numeral and a subsequent part of a forename. For corporate names, the number of a part / section / meeting. II Comnenus (For John II Comnenus, Emperor of the East II (For John Paul II) 97th, 2nd session (For United States Congress, 97th, 2nd session) Name Np-1-008 Direct Order Names personalDirectOrder boolean A check box for indicating if the name should be displayed in inverted (last name, first name) order or in natural order (first name last name). If checked, the sort name will be in inverted order; if unchecked, it will be in natural order. Name N-3-001 Salutation Names salutation 255 string The form of the name to be used in a salutation in correspondence or other written documents. Mr. Kennedy (for "Kennedy, X. J.") Mr. & Mrs. Joseph Paint (for "Paint, Joseph") Mr. Bartleby (for "Amherst Scriveners") Name N-1-006 Sort Name Names sortName 255 string REQUIRED FIELD, automatically generated from recorded data. The manner in which the name elements recorded will be arranged and displayed in exports and reports. The sort name may be edited by unchecking the Create Sort Name Automatically checkbox and then entering the form of the sort name desired. " Removing the Sort Name completely from a record will cause the record not to validate. Name N-2-005 Create Sort Name Automatically NonPreferredNames createSortNameAutomatically boolean Unchecking the Create Sort Name Automatically checkbox enables the Sort Name to be manually edited. Removing the sort name completely from the record will cause the record not validate. Name N-2-000 Name Id NonPreferredNames nameId primary key The internal database number for a specific names record. The nameID is a unique number, but it is not used outside the AT. Name N-2-001 Name Type NonPreferredNames nameType 255 string An indicator of the type of name being described: 1: corporate body, 2: person, 3: family. For Non-Preferred Names the name type is inferred from the type of the authorized name to which the non-preferred name is linked Name N-2-002 Number NonPreferredNames number 255 string For personal names, a roman numeral or a roman numeral and a subsequent part of a forename. For corporate names, the number of a part / section / meeting. II Comnenus (For John II Comnenus, Emperor of the East II (For John Paul II) 97th, 2nd session (For United States Congress, 97th, 2nd session) Name N-2-003 Qualifier NonPreferredNames qualifier 255 string A term or phrase for distinguishing a name from another of the same form. The qualifier may be a place term, a date, or a generic descriptor. See DACS 11.5, 14.4 - 14.11 Bronx, New York, N.Y. as a qualifier for "St. James Church" 2nd Circuit as a qualifier for "Court of Appeals" Florists as a qualifier for "Smith family" Name N-2-004 Sort Name NonPreferredNames sortName 25 string The manner in which the name elements recorded will be arranged and displayed in exports and reports. The sort name may be edited by unchecking the Create Sort Name Automatically checkbox and then entering the form of the sort name desired.. Removing the sort name completely from the record will cause the record not to validate Name Nl-000 Name Link Function ArchDescriptionNames nameLinkFunction 255 string REQUIRED FIELD. An indication of what function (creator, source, or subject) the name has in regards to its link to a certain description record. Name Link Nl-000 Name Link Creator / Subject Role ArchDescriptionNames role 255 string An indication of what role the name has in regards to its function as indicated in how it is linked (e.g., creator, source, or subject) to a certain description record. For example, a name may be linked as a creator to a record, but with the more specific role of "illustrator". Select from the pull down list the term that describes the role of the agent as a creator or subject. Name Link Nl-000 Name Link Form ArchDescriptionNames form 255 string An indication of topical, geographical, chronological or form descriptors, singly or in some combination, used to modify a name as it is applied in a certain context. An indication of topical, geographical, chronological or form descriptors, singly or in some combination, used to modify a name as it is applied in a certain context. Repository Rep-1-012 Fax Repositories fax 255 string The telephone number to which a FAX can be sent to the repository. Repository Rep-1-004 Address 1 Repositories address1 255 string Repository Rep-1-005 Address 2 Repositories address2 255 string Repository Rep-1-006 Address 3 Repositories address3 255 string Repository Rep-1-007 City / Town Repositories city 255 string Repository Rep-1-009 Country Repositories country 255 string Repository Rep-1-010 Mail Code Repositories mailCode 255 string In the United States, the zip code, which is a five or nine digit number. Or a similar number for other countries. Repository Rep-1-011 Telephone Repositories telephone 255 string The telephone number by which the repository may be contacted. Repository Rep-1-013 EMAIL Repositories email 255 string The email address by which the repository may be contacted. Repository Rep-1-014 Repository URL Repositories url 255 string The web accessible location of the repository's information site. Repository Rep-1-015 Country Code Repositories countryCode 255 string A unique code for the country in which the materials being described are held. Codes are to be taken from ISO 3166-1 Codes for the Representation of Names of Countries, column A2. Repository Rep-1-016 Agency Code Repositories agencyCode 255 string A code compliant with ISO/DIS 15511 Information and Documentation International Standard Identifier for Libraries and Related Organizations (ISIL). Used in headers of various AT exports. Repository Rep-3-001 AT Field DefaultValues atField foreign key Repository Rep-3-002 Table Name DefaultValues tableName text Repository Rep-3-003 Value As String DefaultValues valueAsString text Repository Rep-1-018 Branding Device Repositories brandingDevice 255 string A URL or other file location identifier referencing a file that contains a branding device to be used in the repository's online finding aids. A typical branding device is a university seal. Repository Rep-1-019 Descriptive Language Repositories descriptiveLanguage 255 string The language typically used by the repository for describing archival materials in its custody. Repository Rep-0-000 Repository Id Repositories RepositoryId primary key The internal database number for a specific repository record. The repositoryID is a unique number, but it is not used outside the AT. Repository Rep-1-002 Short Name Repositories shortName 255 string REQUIRED FIELD. An abbreviation or acronym of the repository name, which can be better accommodated in the user interface YNHSCL (for Your Name Here Special Collections Library) MSCL (for Mandeville Special Collections Library) RSFHS (for Rancho Santa Fe Historical Society) Repository Rep-4-001 Label RepositoryNotes label 255 string A phrase or title that summarizes the nature of the note. Select an appropriate label from the list of default labels, or modify the list to suit the needs of the repository. Repository Rep-4-003 Note Text RepositoryNotes noteText text The text of the note described by the label or title. "[Hours of Operation:] The YNHSCL is open Monday through Friday from 8:30 a.m. to 5:30 p.m. Extended service hours are provided when classes are in session on Wednesdays from 5:30 to 9:00 p.m. and Sundays from 1:00 to 5:00 p.m. [Repository History] The Your Name Here Special Collections Library was established in 1955 with a man date from Jackson Carter, then President of Carpe Diem University. Carter's basic concern was to create a repository for the vital records of the university and a for libraries of some of the founding faculty. Repository Rep-4-000 Sequence Number RepositoryNotes sequenceNumber integer Repository Rep-4-000 Simple Repeatable Note Id RepositoryNotes simpleRepeatableNoteId primary key Repository Rep-3-006 Default Content RepositoryNotesDefaultValues defaultContent text Repository Rep-3-005 Default Title RepositoryNotesDefaultValues defaultTitle 255 string Repository Rep-3-004 Note Type RepositoryNotesDefaultValues noteType 0 Repository Rep-3-000 Repository RepositoryNotesDefaultValues repository 0 Repository Rep-1-008 Region Repositories region 255 string The state, province, or other region in which the city or town is located. Repository Rep-1-001 Repository Repositories repositoryName 255 string REQUIRED FIELD. The name of the repository which has administrative responsibility for and custody of the materials described in the accession, resource, and digital object modules of the application. Your Name Here Special Collections Library Mandeville Special Collections Library Rancho Santa Fe Historical Society Repository Rep-1-003 Institution Name Repositories institutionName 255 string The name of the parent institution of which the repository is a part Carpe Diem University (for Your Name Here Special Collections Library) UC San Diego (for Mandeville Special Collections Library) Repository Rep-1-017 NCES ID Repositories ncesId 20 string A numeric identifier assigned to educational institutions by the National Center for Education Statistics. 063153010004 Repository Rep-2-023 Administration Offices RepositoryStatistics administrationOffices integer A whole number, 100 or 2000, representing the total square footage of space allocated to the repository's administrative offices. Repository Rep-2-024 Classrooms RepositoryStatistics classrooms integer A whole number, 100 or 2000, representing the total square footage of space allocated to the repository for classroom and seminar use. Repository Rep-2-015 Historical RepositoryStatistics collFociHistorical boolean A check box to indicate if the repository collects historical records. Repository Rep-2-016 Institutional RepositoryStatistics collFociInstitutional boolean A check box to indicate if the repository collects institutional records. Repository Rep-2-017 Manuscript RepositoryStatistics collFociManuscript boolean A check box to indicate if the repository collects single manuscripts. Repository Rep-2-019 Other RepositoryStatistics collFociOther boolean A check box to indicate other categories of materials the repository collects. Repository Rep-2-018 Personal Papers RepositoryStatistics collFociPersonalPapers boolean A check box to indicate if the repository collects personal papers. Repository Rep-2-025 Collections Storage RepositoryStatistics collectionsStorage integer A whole number, 100 or 2000, representing the total square footage of space allocated to the repository for storage of its collections. Repository Rep-2-002 Digitization RepositoryStatistics digitization boolean A check box to indicate if the repository offers digitization services to its patrons. Such services would include a patron's ability to acquire a digital copy of a repository item. Repository Rep-2-004 Exhibit Loans RepositoryStatistics exhibitLoans boolean A checkbox to indicate if the repository will loan its materials for exhibitions by other agencies. Repository Rep-2-006 Food Beverage RepositoryStatistics foodBeverage boolean A checkbox to indicate if a repository provides food and beverage to patrons as a service Repository Rep-2-011 Admininstration RepositoryStatistics functDistAdmin real A real number, such 1.0 or 2.25, to indicate the amount of staff assigned to administration of the repository. Repository Rep-2-013 Preservation RepositoryStatistics functDistPreservation real A real number, such 1.0 or 2.25, to indicate the amount of staff assigned to preservation management of the repository's collection. Repository Rep-2-012 Processing RepositoryStatistics functDistProcessing real A real number, such 1.0 or 2.25, to indicate the amount of staff assigned to processing of the repository's collection. Repository Rep-2-014 Reference RepositoryStatistics functDistReference real A real number, such 1.0 or 2.25, to indicate the amount of staff assigned to providing reference services to the repository's patrons. Repository Rep-2-020 Major Subject Areas RepositoryStatistics majorSubjectAreas text A text field for recording, in paragraph or list fashion, the subject areas, primary or comprehensive, the repository collects in. The subject report can be used to create the list, which can then be pasted into this field. Repository Rep-2-022 Net Usable Area RepositoryStatistics netUsableArea integer A whole number, 100 or 2000, representing the total square footage of space allocated to the repository to support its collections and activities. As a rule of thumb, the values expressed for administrative offices, classrooms, storage, and reading room would be the total of net usable space. Repository